If you love the convenience of working from home in your pajamas, you can now add remote online notarization (RON) to the list of tasks you can complete via video conference—without ever leaving your house.
Florida has joined several other states in allowing remote online notarization (RON) for various transactions, including real estate closings and wills. In June, Governor Ron DeSantis signed House Bill 409 into law, which became effective on January 1, 2020. This legislation allows documents to be notarized remotely using video conferencing technology, eliminating the need for in-person meetings.
What is Remote Online Notarization (RON)?
Remote online notarization (RON) enables a notary public to notarize documents for a signer through audio-video communication rather than requiring an in-person appearance. The signer and notary interact in real-time via a secure online platform, allowing for legally valid electronic signatures and notarizations.
To ensure security and compliance, RON transactions must follow state notarial laws where the property is located. Additionally, they must adhere to specific verification and security requirements, including:
- Identity verification of the signer
- High-quality audio-visual recording of the session
- Secure record-keeping of the transaction
- Vendor compliance with SSAE 16, SOC2, or ISO27001 security standards
- Written consent from all parties before initiating the RON process
How Will Remote Online Notarization Impact Real Estate Transactions?
This new law is expected to have a significant impact on real estate transactions, especially in a state like Florida, where many property buyers and sellers reside out of state. Previously, remote transactions required a power of attorney or extensive mailing of documents, which often led to delays and complications. RON simplifies the process by allowing documents to be notarized digitally, reducing paperwork errors and streamlining closings.
RON and Estate Planning
In addition to real estate transactions, remote online notarization (RON) will now enable Floridians to execute wills remotely. Given that a large portion of Florida’s population is over 40 and many Baby Boomers still lack written wills, this change makes estate planning more accessible.
The Future of Notarization
By embracing remote online notarization (RON), Florida is bringing notarial services into the digital age. The ability to notarize documents remotely enhances convenience, security, and efficiency, making legal transactions easier for individuals and businesses alike.
If you have questions its impact on real estate or estate planning, consult an qualified attorney today.
